Privacy Policy
This Privacy Policy explains how we collect, use, disclose, and protect your personal and corporate information in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable Maltese laws, including the Data Protection Act (Chapter 586 of the Laws of Malta) and guidance issued by the Office of the Information and Data Protection Commissioner (IDPC).
We are also subject to regulatory obligations under the Malta Financial Services Authority (MFSA) and the Financial Intelligence Analysis Unit (FIAU), which may require us to process certain personal data for anti-money laundering (AML), counter-terrorism financing (CTF), and related compliance purposes.
- Scope of This Policy
This policy applies to all personal and business data collected by Areti Partners Limited in connection with the provision of corporate services in or from Malta, including:
- Company formation and structuring
- Corporate secretarial and directorship services
- Registered office and nominee services
- Accounting, payroll, and VAT services
- Tax and compliance consultancy
- AML/KYC onboarding and risk assessments
2. Information We Collect
a. Personal Data
- Full name, nationality, date and place of birth
- Residential and contact information
- Passport or ID card copies, utility bills, bank statements
- Tax identification numbers, source of funds/wealth
- Employment history or professional background
b. Corporate Data
- Company name, registration number, and structure
- Directors, shareholders, and UBO (Ultimate Beneficial Owner) details
- Corporate documents and bank account data
- Transactional records and financial statements
3. Why We Process Your Data
We collect and process your data for the following lawful purposes:
- To provide and manage corporate and administrative services
- To comply with our legal obligations under Maltese and EU law, including AML/CTF laws
- To fulfill contractual obligations or take steps prior to entering into a contract
- For our legitimate interests in managing business relationships and improving our services
4. Disclosure of Data
We may disclose your data to:
- Regulatory authorities in Malta, including the MFSA, FIAU, the Registrar of Companies, and the Commissioner for Revenue
- Third-party service providers (e.g., auditors, legal counsel, IT support, banks) acting on our instructions
- International authorities or institutions, as required by law or treaty obligations
- Other entities or individuals, only with your express consent or where required by law
5. Data Retention
We retain your data only for as long as necessary to fulfill the purposes for which it was collected, and to comply with legal, regulatory, and tax obligations in Malta. In general, we retain data for a period of at least 5 to 10 years, in accordance with AML and corporate recordkeeping obligations.
6. Data Security
We implement appropriate security measures, both technical and organisational, to protect personal data from unauthorised access, alteration, disclosure, or destruction. This includes encryption, access control, secure servers, and staff confidentiality agreements.
7. Your Rights Under Maltese Law
Under the GDPR and Maltese data protection laws, you have the right to:
- Access your personal data
- Request correction or erasure of data (subject to legal limits)
- Restrict or object to data processing
- Data portability
- Withdraw consent at any time (where applicable)
- Lodge a complaint with the Office of the Information and Data Protection Commissioner (IDPC):
Website: https://idpc.org.mt
Email: [email protected]
8. Cookies & Website Use
We use cookies and similar technologies to enhance your experience on our website and analyse website usage. You may control or disable cookies through your browser settings. For more information, please refer to our Cookie Policy.
9. Contact Us
If you have any questions about this Privacy Policy, your rights, or how your data is handled, please contact us:
Areti Partners Limited
Email: [email protected]